A tournament is an event run by an organizer at a game store, convention or other public place where players show up with their squad/deck/army/fleet to play against other people who love the same game. It usually has a set structure, specifies a number of rounds that should be played and sets a time limit for games to be completed within. The organizer makes sure that everything goes in a timely manner and keeps the event running smoothly.
The first thing a Tournament Organizer needs to decide is how big of a tournament they want to have. This is important because it affects the overall budget, the amount of equipment that might be needed and how many participants will be able to participate. The Tournament Organizer will need to work quickly with the local schools to gauge the interest in the tournament and come up with some estimates of how many students will attend.
Next, the Organizer should work out how much money they think they will need to raise through registration fees and tickets. This will give them a good idea of how large a facility they will need and how much food, drink and equipment they’ll need to provide for the participants. They will also need to have a plan for how to take payments from the entrants on the day of the tournament. This is one of the most crucial aspects of the whole event and a lot of planning should go into this before it’s even started.
The Organizer should also work out the rules and guidelines for the tournament, including how to determine which players play each other. This may involve some seeding (a list of players ranked from most likely to win to least) to prevent players with similar skill levels from facing each other too soon in the competition.
Other things to consider include the format of the competition, such as single-elimination or round-robin style. This will impact how long the competition lasts and how efficient the schedule is. It’s important to be thoughtful about the schedule because too many games can wear on the players and cause boredom in the audience.
Finally, the Organizer should create a plan for dealing with any confrontations or disputes that might arise during the tournament. This could include having a seasoned tournament veteran in charge of deescalating arguments and providing a mechanism for airing grievances.
To make sure that the tournament runs smoothly, the Organizer should have a team of people to help them. This might include security teams, a dedicated scorekeeper, volunteers and First Aid teams. It’s also a good idea to have contingency plans in case the weather turns bad or other unexpected events occur. For example, a huddle for officials, referees, staffers, guests and volunteers early in the morning before the tournament starts can be very helpful. These huddles can break into smaller groups for more specialized instructions. The Organizer should also have a vehicle available for any last minute shopping trips.